What is Google Drive & How to Share Google Drive File? - Tips4IT4Task

1. How to use Google Drive

Access Google Drive in your browser by going to Drive.google.com. To upload a file, you can simply drag and drop it into your browser window.

Alternatively, you can click the "New" button.

Access Google Drive in your browser by going to Drive.google.com.

Upload a File

To upload a file, you can simply drag and drop it into your browser window.

Alternatively, you can click the "New" button on the top left of the screen and choose either "File upload" or "Folder upload."

Create a New File

Use the "New" button here to create a new file. You can create different types of Google Drive files, such as documents, spreadsheets, and presentations.

Choose the file type you want from the drop-down here. Give your file a name by renaming it here. Any changes you want to make to the file in the future will be automatically saved on your drive.

Manage Files

You can organize your files by using and creating folders.

To create a new folder, click "New" and then "Folder." Name your folder. Add files to it by dragging and dropping files.

Share a File or Folder

To share a file or folder with others, right-click on it and select "Share."

You can get a link to share with collaborators in the "Get link" section. Add collaborators by inputting their email addresses and deciding if they can edit, comment on, or simply view the file. You can add a personalised message here, and then click "Send."

You can get a link to share with collaborators in the "Get link" section. Add collaborators by inputting their email addresses and deciding if they can edit, comment on, or simply view the file. You can add a personalised message here, and then click "Send."

n the top left of the screen and choose either "File upload" or "Folder upload."

Use the "New" button here to create a new file. You can create different types of Google Drive files, such as documents, spreadsheets, and presentations.

Choose the file type you want from the drop-down here. Give your file a name by renaming it here. Any changes you want to make to the file in the future will be automatically saved on your drive. You can organize your files by using and creating folders.

To create a new folder, click "New" and then "Folder." Name your folder. Add files to it by dragging and dropping files.

2. How to Share Google Drive File?

Sharing a File

For different parts of this tutorial, to share a file with others on Google drive, right click on it and select share. Add collaborators by inputting their email addresses and deciding if they can edit, comment on, or simply view the file. You can add a personalised message here and then click send.

Sharing a Folder

You can share multiple files at the same time by using folders You can then place files inside this folder by dragging them in. To share a folder with others, right click on it and select share. You can then add collaborators or share a link in the same way that you would a file. After you share a folder, anyone you share the folder with will automatically be able to see all files added to the folder in the future.

Sending a Link

Instead of sending an email, you can get a link to share with collaborators. Right-click on a file or folder and select "share," then select "Get a link. You can now copy this link and paste it into a separate email or message. This will direct people to the file or folder where they can either view it or edit it based on your share settings.

Sharing Files on Mobile

Open the Google Drive app on your mobile device When you find the file or folder you want to share, tap the three dots next to the file name, tap share, and then the names of the people you want to share the link with. You can type a message to accompany the email if you wish. Tap here to change permission settings such as edit comment and view. When you're finished, tap the send icon to send the message to collaborators.

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